Office Manager at Veritiv in Chandler, Arizona

Job Description:

Job Purpose:



Our Senior Office Assistant will execute and coordinate activities within a facility to ensure efficiencies for current employees and visitors.



Job Responsibilities:

• Administer headquarters' facilities budget, ensuring all expenses are properly accounted for and within budget.
• Assist with office layout planning, moves and new-hire setups and maintains office floorplans.
• Coordinate with maintenance and office supply vendors on deliveries, negotiations, upgrades, etc.
• Organize and maintain inventory of breakroom, conference room & office supplies and furnishings.
• Provide basic and accurate information in-person and via phone/email to internal and external customers/clients/employees.
• Greet and direct visitors and provide a positive first impression and maintain neatness in lobby and other common areas.
• Receive and sort incoming mail, process outgoing mail, maintain postage machine and related records.
• Assists with maintaining office security by following safety procedures and controlling access via the reception desk.
• Performs other clerical receptionist duties such as filing, copying, meeting organizing, etc.
Identifies opportunities for process and office management improvement.



Additional Responsibilities & Qualifications:

• Manage the facility operations and communications of the Chandler, AZ and Chamblee, GA Design Centers including liaison to landlord, Real Estate team, EHS & Risk team, Corporate Security, and facility management vendors.


• Maintain facility expenses per annual budget and owns PO and invoice processes for Design Network.


• Partner with Environmental Health & Safety (EHS) teams to develop, implement and maintain plans for Design safety and security practices, processes, and procedures.


• Maintain US Design Center digital inventory, order materials and supplies and prepare design teams for delivery.


• Partner with Indirect Sourcing to maintain and negotiate contracts, vendor/service providers, conduct contract renewals, and schedule service as needed.


• Proactive approach with strong problem-solving, ownership and attention to detail skills are required.


• Conflict resolution and maintaining confidentiality.


• Understanding OSHA regulations and standards, preferred.

Work Experience:

• 3-5 years of related job experience.
• Ability to manage multiple projects, work under pressure, and adapt to sudden changes in the work environment.
• Ability to work quickly and efficiently.
• Excellent verbal, written, people, and diplomacy skills are required.
• Experience of planning, managing and organizing resources within short/medium timescales within the overall policy framework.
• Proficient with Microsoft Office Suite.
• Strong customer service skills (friendly, courteous and helpful).
• Strong planning and organization skills are required.



Education:

• High School Diploma/GED Preferred



What We Offer

• Engaging and inclusive culture with employee-led Employee Resource Groups, Veritiv Cultural Alliance, recognition platform, etc.


• Extensive training opportunities, professional development programs, career pathing, and mentorship opportunities.


• Collaborative atmosphere with our customers and suppliers to create healthier, safer and more sustainable communities through our responsible operations and innovative solutions.


• Healthcare benefits and 401k, paid time off, tuition reimbursement, and much more!

About Veritiv



Together with its subsidiaries, Veritiv is the leading full-service provider of packaging solutions. Veritiv also provides JanSan, hygiene, print and publishing products and services. Veritiv serves customers in a wide range of industries, through team members around the world helping shape the success of its customers. For more information, visit www.veritiv.com and connect with the Company on LinkedIn .


Veritiv is an Equal Opportunity/Affirmative Action employer.
EEO Policy US | EEO Policy Mexico
This description does not attempt to define the job's essential functions as defined by applicable disabilities law.
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